Activity 1: Project coordination

Coordination is of key importance in the activities of the BIOVA project. It consists of conducting the operational management of the project, strengthening the relationships between the project stakeholders, ensuring the achievement of the objectives set and the good performance of the work planned for the various activities.

The coordination of the whole BIOVA project is provided by FIFAMANOR, a research centre based in Andranomanelatra, Madagascar, which works together with a Steering Committee constituted by the representative(s) of the different partners of the project.

The main tasks of the coordinator are:

(i) development of agreements between the project holder and the project partners and constitution of the Steering Committee (SC) of the project. The signing of the consortium agreement on the sharing procedures and ownership of the results will be carried out during the initial workshop. The SC will be the validation element of the annual action plan. It will aim to monitor the ongoing work and programme work for the following year. It will bring together the representative(s) of the different partners. The first SC will meet after the initial workshop;

(ii) coordination, programming support, monitoring and supervision of the activities. The coordinator will be responsible for preparing the annual action plan, to be validated by the SC, and ensure compliance with this plan throughout its execution. The coordinator will propose a plan for monitoring the activities in collaboration with the coordinators of each activity and the representative(s) of the partners. The coordinator of each activity will be responsible for the execution of the work planned for his/her activity. It will include the development of implementation reports (biannual), the organization of biannual meetings of local coordination to monitor the activities and the transmission of reports and information to the coordinator of the project. The later will also be responsible for assessing the achievements of the different working groups, solving problems and providing the support, if needed, to the various partners;

(iii) coordination of scientific leadership of the project and organization of regional workshops. Scientific leadership will be provided by those responsible for each activity. They will be in charge of ensuring the communication between partners, the launch of their own workshops, the production of a consortium agreement on the operating procedures within the activities and on property, the shared promotion and exchange of results. The coordinator of the project will organize the regional workshops planned within the framework of the project;

(iv) organization of exchange and expertise missions at a regional level;

(v) dissemination of information among the partners of the project and to those involved in the project. The coordinator of the project will be responsible for the collection and dissemination of the final deliverables developed by the leaders of the various activities. He/she will be responsible for ensuring the communication of results among partners and to the outside world. Communication between partners will be facilitated by the optimal use of new technologies (e-forum, mailing list, e-mail, IP telephony, video conference, collaborative exchange platform);

(vi) drafting the activity reports. The annual reports and the final report will be made public after approval by the SC;

(vii) administrative and financial monitoring and preparation of annual financial reports. Administratively and financially, the coordinator will ensure that the material and financial resources provided and validated for the implementation of each activity are available on time to each activity manager. He/she will be responsible for monitoring the overall expenditure commitments of the various partners;

(viii) organization of a final workshop for exchange, reflection and evaluation. This workshop will aim to present the results of the different activities and to compare them with perspectives and varied experiences. The feedback on the results and the collaboration developed throughout the project will be the basis of discussion for the future of the network and for the commitment of new partners within the Indian Ocean region;

(ix) organization/launch of audits and final external evaluation;

(x) contact and exchanges with the manager of the African Union Program.

Contact

BIOVA Project

« Recyclage des BIOmasses Végétales et Animales dans les systèmes d’agriculture élevage »
c/o FIFAMANOR BP 198
Andranomanelatra Antsirabe 110, Madagascar
Tel : + 261 20 44 99 139 (fixed) – + 261 33 01 83 154 (mobile)

BIOVA project contact person: Vololoniaina Lalatia RAMALANJAONA
E-mail address of contact person: vololonalalatia@yahoo.fr
E-mail address of FIFAMANOR: it.fifamanor@moov.mg